The officers will provide ideas that help promote physics education at all levels or instruction, elementary through post-graduate studies.
Duties of the President
- 1. Provide leadership and direction for the Section as a whole.
2. Coordinate efforts with fellow officers and the local hosts to organize, direct, and develop themes for the meetings.
3. Coordinate meetings and efforts with the Southern California Section and attempt to attend all meetings of both Sections.
4. Distribute student certificates of achievement to members upon request.
5. Cite members and others within the Section for outstanding service or achievement.
6. Maintain records with the Section Historian and keep the Program File up to date.
7. Generate a list of current and immediate past officers that has both their home and school addresses and phone numbers to be circulated to current officers by June 1.
Duties of the President-Elect
- 1. Organize the registration procedures at and before the meetings in conjunction with the Treasurer.
2. Write a summary of each Section meeting, including names and topics of invited and contributed papers, and submit it to the AAPT Announcer before the deadline for publication. 3. Provide a slate of officers for consideration by the Section members at the Spring meeting.
4. Prepare minutes of the Summer officers' meeting and distribute them to all officers.
5. Send Section news to the AAPT Announcer, to CSTA, and to NSTA.
Duties of the Vice-President for High Schools
- 1. Develop ways and means of serving the needs of high school teachers.
2. Provide methods for contacting and encouraging high school teachers to become active in the Section.
3. Help registration at Section meetings in conjunction with the President-Elect and Treasurer.
4. Serve as liaison between high school teachers and their college/university colleagues.
Duties of the Treasurer
- 1. Maintain the financial record of the Section.
2. Disburse funds as needed to cover the expenses of the officers in conjunction with the meetings.
3. Maintain records of membership and update the mailing lists.
4. Provide name tags, receipts, tickets, and other materials needed for registration at the meetings.
5. Help registration at Section meetings in conjunction with the President-Elect and Vice-President for High Schools. Supervise any students helpers at registration.
6. Advise the officers of the financial condition of the Section. Periodically review the registration and membership fee structure and make recommendations.
Duties of the Section Representative
- 1. Attend meetings of the National AAPT and make a report of these meetings to the officers and the Section members.
2. Provide a display of AAPT publications and audio-visual materials at the Section meetings.
3. Suggest activities that will help the Section promote physics teaching. 4. Assist the Historian in maintaining records of the activities of the Section.
5. [8/97] Be responsible for communication between the section and the national organization.
Duties of the Historian
- 1. Maintain records of the activities of the Sections including a file of all programs,announcements and certificates. Coordinate this effort with the Section Representative.
2. Recommend individuals for recognition of outstanding service.
3. Provide information for Section histories and special events.
Duties of the Secretary
- A. 1. Share duties with the Program Chairman for the Section meetings. (For example, Secretary does first announcement for Fall meeting and the program for Spring meeting, Program Chairman does the reverse.)
- a. Seek invited speakers and contributed papers.
b. Organize the program prior to Section meetings
- Show and tell (usually 1 hour)
Keynote speaker (usually 1 hour)
Business meeting (usually 15 minutes)
Lunch (usually 90 minutes)
Contributed papers (usually 15 minutes each with 5 minutes for questions)
2. In conjunction with the Program Chairman, maintain contact with the local host and collect information from the local host that will be included in the First Announcement (call for papers) and Final Announcement (program).
3. Prepare the First Announcement (call for papers) in conjunction with the Program Chairman.
- a. Include the following information in the First Announcement (call for papers):
- Date and location of the next Section meeting and for future meetings
Name, address and phone number of the local host
Theme of meeting (if needed)
Names of keynote speakers and their topics (if known)
Announcement of special events
Call for papers (title and abstract), equipment needed, deadline
Call for show and tell demonstrations (and reminder about time limits)
Registration fee for meeting
Call for Section dues (especially prior to the Fall Section meeting)
Offer of certificates for outstanding student achievement (especially prior to the Spring Section meeting)
b. Mail the First Announcement (call for papers) about eight weeks before the meeting in conjunction with the Treasurer.
- All members (high school and college/university) by first class mail
Vendors
4. Prepare the Final Announcement (program) in conjunction with the Program Chairman.
- a. Include the following information in the Final Announcement (program):
- Complete program information
Name, address and phone number of the local host
Map of the Section meeting location
List of motels with address, phone numbers, and cost
Details of the Friday evening social (time, place, etc.)
Information about lunch (menu, cost, and location)
Reminder about show and tell contributions
Names, addresses, and phone numbers of the Section officers
Information about future meetings
Other information as needed (notes on guest speakers, recognition of outstanding members, messages from Section officers, etc.)
b. Mail the Final Announcement (program) about two weeks before the meeting to members and vendors.
B. 1. Correspond with invited speakers and the local host regarding arrangements for all meetings.
2. Notify speakers of their scheduled time as early as possible. Insure that each speaker receives a Final Announcement (program) prior to the meeting.Communicate any special instructions to the speakers prior to the meeting.
3. Invite vendors to participate in meetings. Organize (by letter or phone call) the donation of prizes by the vendors to be given away during the raffle at the business meeting.
4. During the meeting, record the names and addresses of all speakers, vendors, and show and tell participants.
5. After the meeting, send brief letters of thanks to all participants including invited speakers, authors of contributed papers, show and tell participants, vendors, the local host, and other persons responsible for the success of the meeting.
Duties of the Program Chairman
- 1. Share duties with the Secretary for the Section meetings.
2. Coordinate responsibilities for the production of the First Announcement (call for papers) and the Final Announcement (program) in conjunction with the Secretary.
3. In conjunction with the Secretary, maintain contact with the local host and collect information from the local host that will be included in the First Announcement call for papers) and Final Announcement (program).
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